Stores Officer

Job Summary

Under the supervision of the Stores Manager, the Stores Officer will be responsible for the efficient receipt, storage, issuance, and control of inventory in compliance with company policies and procedures. Ensures accurate stock records, optimal inventory levels and effective coordination with procurement, planning, production, and other departments using ERP system.

Job Details

The Stores Officer shall be responsible for:

• Receive, inspect, and verify incoming goods against purchase orders and delivery notes; ensure accurate recording in ERP system (SAP 1) and proper storage in designated locations. 
• Maintain real-time, accurate inventory records by capturing all stock movements (receipts, issues, transfers, and adjustments) in ERP system (SAP 1). 
•  Monitor and control batch integrity by ensuring correct batch usage during material issuance and transfers. 
• Conduct periodic stock counts (weekly, monthly, and quarterly), including batch-wise verification, and reconcile physical inventory with system records; investigate and resolve discrepancies. 
• Monitor inventory levels for both local and foreign orders, ensuring timely replenishment in line with established minimum and maximum stock levels. 
• Issue materials to user departments strictly against approved requisitions, ensuring correct batch selection and proper documentation. 
• Facilitate timely transfer of raw materials to the production floor using the ERP system’s (SAP 1) Warehouse Management processes while maintaining accurate batch records. 
• Ensure proper stock rotation practices (FIFO/FEFO) to minimize waste, expiration, or obsolescence.
• Maintain an organized, clean, and safe warehouse environment in compliance with health, safety, and regulatory standards. 
• Ensure proper storage, handling, and preservation techniques to maintain product quality and batch integrity. 
• Collaborate with internal departments (procurement, production, and finance) to ensure smooth material flow and accurate reporting. 
• Support internal and external audits by providing required documentation, including batch traceability records and inventory reports. 
• Continuously identify and implement improvements in stores operations, inventory accuracy, and cost efficiency.

Requirements

Skills and Attributes Required:

• Ability to analyze large amounts of data
• Effective communication and report writing skills.
• Excellent interpersonal skills; to work with and manage a team.
• Ability to work independently and with people from diverse backgrounds.
• Working knowledge of MS Office, Excel and Power Point
• Ability to work extra hours as may be required.
• Strong organizational skills and attention to detail.
• Working knowledge of an ERP (SAP 1). 
• A conscious SAFETY champion at all levels of operation.

Qualification:

• A degree/HND in Business Administration or related.
• A minimum of 3 years’ post national service experience in Stores Management.
• An exposure to an FMCG operations a plus

Benefits

• Medical Insurance for self and four direct dependents
• 13th Cheque 
• Monthly product allocation
• Leave allowance
• Tier 3 Contributions; 10% each, both Employer and Employee
• Funeral benefits; Parents, Spouse, Children

About Company

Kasapreko

https://kasapreko.seamlesshiring.com

The visionary Dr Kwabena Adjei started this journey from garage as he saw a vision that now stands as the only Ghanaian owned in Ghana that produces herbal based alcoholic and non-alcoholic products Moved by the increasing demand of quality alcoholic products, Kasapreko Company Ltd was founded in 1989 with the niche in producing herbal based alcoholic produced sourced locally. The company that started from a small garage of Dr Kwabena Adjei has developed into a state-of-the-art production facility with over 100 sku’s and exporting to 16 countries globally under various brands in the bitters, whisky, gin, liqueur, brandy, carbonated soft drinks and wine categories. Our brands are celebrated in Africa and across the world and was the first of the local manufacturers in Ghana to have established a modern quality control and product development laboratory and introduce its own proprietary bespoke bottles and caps. Kasapreko was also responsible for the conceptualization, research, design and development of the first scientifically formulated, herbal-based alcoholic beverage in Ghana – Alomo Bitters which is now the company’s flagship product. Our unique selling preposition of producing herbal based products is derived from our rich Ghanaian heritage, differentiating Kasapreko from others. We continuously make use of research and development as well as the latest technology with local/traditional recipes in our production process.